Creating Events

Creating Events Manually

The simplest way to add an event is to create it manually from your schedule's admin page.

1. Go to Admin Panel → Schedule
2. Click "Add Event"
3. Fill in the event details:
   • Event name (required)
   • Date and time
   • Duration
   • Venue/location
   • Description
   • Event image
4. Click "Save" to publish the event

Let AI Do the Heavy Lifting

Save hours of manual data entry. Paste any event text - emails, social media posts, website listings, or even flyer descriptions - and watch it transform into a ready-to-publish event in seconds.

Importing from Text

Copy and paste event information from any source - emails, websites, social media posts - and AI will extract the event details.

1. Go to Admin Panel → Schedule and click "Import"
2. Paste your event text into the text box
3. Click "Parse Events"
4. Review the extracted events and make any corrections
5. Click "Import" to add them to your schedule

Review the extracted details, make any corrections, and click Import. You can process multiple events at once.

Importing from Images/Flyers

Upload an event flyer or poster and AI will read the text and extract event information.

1. Go to Admin Panel → Schedule and click "Import"
2. Upload an image file (JPG, PNG, etc.)
3. Click "Parse Events"
4. Review the extracted events
5. The uploaded image can automatically become the event's featured image
6. Click "Import" to add them to your schedule

Scanning Printed Agendas

Have a printed conference program, setlist, or event schedule? You can scan it to automatically populate your event's parts (sessions, acts, segments).

1. Open an event and go to the "Parts" section
2. Click "Scan agenda"
3. Take a photo with your camera or upload an image of the printed agenda
4. AI reads each line item and creates parts automatically
5. Review the extracted parts and make any corrections

Custom AI Prompts

You can add custom instructions to help AI understand your specific agenda format. This is useful when your agenda uses a non-standard layout.

You can set a custom prompt per event, or set a default prompt for your entire schedule under Admin Panel → Profile → Edit.

Calendar Sync

Sync events automatically from your existing calendars:

To set up calendar sync, go to Admin Panel → Profile → Edit and scroll to the Calendar Sync section.

Recurring Events

For events that happen regularly - weekly open mics, monthly meetups, daily happy hours - you can set them to repeat automatically or add multiple dates manually.

Adding Multiple Dates

1. When creating an event, look for the "Add more dates" option
2. Click to add additional dates - add as many as you need
3. All dates will share the same event details (name, description, venue)
4. Each date becomes its own event, so you can edit them individually later if needed

Recurrence Frequency

Events can be set to repeat automatically on a schedule. Enable recurring on the event form, choose a frequency, and configure the options for that frequency.

End Conditions

Choose when a recurring series should stop generating new occurrences:

Event Details

Here's what you can include with each event:

Managing Events

Once events are created, you can edit, clone, or delete them from your schedule.

See Also

• Selling Tickets - Add tickets to your events
• Event Graphics - Create promotional images
• Sharing Your Schedule - Share and embed your events
• Advanced Schedule Settings - Sub-schedules, auto-import, and calendar sync