Festival schedule and lineup, stage by stage Three stages. One pass.
A festival is not a list of dates. It is a grid: stages across, hours down, and a crowd trying to work out what is on everywhere at nine. Put every set on the grid, give every stage its own link, and let one pass open all of it.
Saturday
Riverside Weekender
14:00 to 23:00
3
Sub-schedules
12
Sets
1
Weekend pass
Every block is an event. Every column is a link you can hand out.
Stages
Every stage gets its own link.
A stage, a tent, a screen or a kids' field is a sub-schedule. The festival page shows all of them together, colour-coded, and each one also stands on its own. The acoustic tent can post its own link, and the family field can print a QR code that opens only the family field.
- One page for the whole weekend - Fans who want everything see every stage on one schedule, day by day.
- A link per stage - Hand each stage manager or programmer the link to their own corner of it.
- A set is an event - Each set has its own time, description, image and page to share, so a headliner announcement is a link, not a screenshot.
- Or a day with a running order - Prefer one event per day? Put the sets inside it as agenda parts, each with a start and end time, in the order they play.
Free plan Sub-schedules, events and agenda parts typed in by hand are all free. Reading a running order off a photo is Enterprise.
The links you hand out
4 linksMove a set from the tent to the main stage and every link that shows it updates at once.
The lineup
Your acts announce you back.
Name an act on a set and the listing does not stop at your page. It reaches the act's own page too, which is where their fans already look.
Already on Event Schedule
The act is offered the date for their own schedule. Once they accept, your festival shows on the page their followers watch, with a link back to you.
Free plan
Not on it yet
They get a page with their name on it that lists your dates and credits your festival. It stays out of search engines until they claim it by signing in with the email you entered.
Free plan
Booked through someone else
List a venue or a promoter as a source, and every event they publish is linked onto your schedule automatically, past and upcoming. Useful for a festival spread across other people's rooms.
Free plan
Passes and tickets
Friday to Sunday on one QR code.
Some fans come for a day, some for the whole weekend, and some only for the Saturday headliner. Sell each of those as what it is, and keep all the money apart from your payment provider's own fee.
Free-entry days
Free planFor the street party, the family day and the fringe show that passes a hat.
- Registration with a capacity, so the field does not overfill.
- A QR code for everyone who registers, scanned at the gate like a ticket.
- The count kept for each date on its own, closing when the places run out.
- A waitlist on a full date, offering a returned place to the next person in line.
- Several events in one checkout, so a fan picks up free tickets for three workshops at once.
Paid days and the weekend pass
Pro planWhen there is a price on the pass.
- Day tickets as ticket types, and a weekend pass redeemed across every day it covers.
- An early-bird type with its own sales window, and group rates as volume discounts.
- Promo codes for partners, and add-ons like parking or a camping pitch with their own stock.
- Installments on an expensive pass, charged monthly to the buyer's card through Stripe.
- A waitlist on sold-out tickets, and paid through your own Stripe or PayPal account, Invoice Ninja, a payment link or cash.
Who can do what at the gate
by planA viewer on the team can scan tickets and cannot see a single sale.
The gate
No scanners to hire, no printout.
The person on the gate opens the scanner in a phone browser and points it at the code. A ticket admits once, a pass counts down, and anything unpaid, refunded or cancelled is refused with the reason on screen.
Every gate, the same codes
Tickets, passes and free registrations all scan the same way, so the family gate and the main gate need no separate lists.
Watch the field fill
On Pro, the check-in dashboard keeps a running count per ticket type, so you know the Sunday crowd is bigger than Saturday's before the bar does.
Sponsors where people look
On Pro, partner logos sit on the festival page in tiers, headline partner first.
Applications
Acts and traders apply on the page.
Every open call ends up as three hundred emails with attachments. Take them through the festival page instead, where each one arrives as a request you accept or decline, and nothing goes public until you say so.
Paste the pitch or drop the poster
Free planThe form your page starts with.
- An act pastes their pitch or uploads a poster, and it is read into a request for you.
- Up to 50 applications are read a day on the free plan and on Pro, 10 while a schedule is on its trial and 100 on Enterprise.
- Or switch to the booking form, where every application brings a date, a time and a description.
Ask traders what you need to know
Pro planYour own questions, on either form.
- Custom fields for a pitch size, a power requirement or a hygiene rating.
- A validation pattern on a field, so a link has to look like a link.
- Answers shown beside each request, so you decide without opening an inbox.
The crowd
From the first announcement to the last photo.
A festival is sold months before it happens and remembered for months after. The same page carries it through all of that.
Before tickets go on sale
Switch on the "Notify me" card and fans leave an email address on an announced event. They hear if the date is cancelled and once shortly before it starts, and, when the tickets carry a price on Pro, the moment they go on sale.
Free plan
Every new date, on its own
People who confirm their email on your page get a short digest when you add events, at most one every three days, and it does not touch your newsletter allowance.
Free plan
The lineup in their calendar
Fans subscribe to the festival's live calendar feed, so a set moved from 18:00 to 19:30 moves in their own phone too.
Free plan
The letters you write
A newsletter for the headliner reveal: 10 emails a month on the free plan, 100 on Pro and 1,000 on Enterprise, counted per person it reaches.
All plans
Photos, videos, comments
The crowd posts what they saw on each event, held in a queue until you approve it. 25 photos on the free plan, no cap on Pro.
Free plan
A lift to the site
On Pro, fans can offer and ask for seats in a car to the festival, with the driver approving who comes.
Pro plan
Who it is for
Anything with more than one stage.
Music Festivals
Stages as sub-schedules, every act linked to its own page, and a weekend pass that scans at every gate on one QR code.
Arts & Fringe Festivals
Hundreds of short runs across borrowed venues, with each company offered its dates and a capacity counted per performance.
Film Festivals
Screenings by venue and strand, Q&As added as parts of the programme, and a festival pass that counts down as it is used.
Food & Street Festivals
Free entry with a timed demo stage, vendor applications through the page and one calendar feed for the whole weekend.
How it works
Built in a week, run for a weekend.
01
Add the stages
One sub-schedule per stage, tent or screen, each with its own link and colour on the festival page.
02
Put the sets on
Each set as an event on its stage with the act named, or each day as one event with the running order inside it.
03
Open the gates
Free registration with a capacity, or day tickets and a weekend pass on Pro, scanned at the gate from any phone.
Key features
Free forever. Upgrade when you're ready.
Free registration for as many people as you like. When you start charging, zero platform fees on every plan - the only deduction is your payment processor's own.
Everything you need to publish a schedule and fill the room, for as long as you like.
- Unlimited events, sub-schedules and recurring dates
- Two-way Google, Outlook and CalDAV sync
- Unlimited free registration and RSVPs, scanned at the door
No expiry, and no card asked for.
Start charging, and the rest of the selling kit arrives with it.
- Sell paid tickets, with the live check-in dashboard
- Promo codes, add-ons, passes and gift cards
- The REST API, webhooks, and no Event Schedule branding
7-day free trial, cancel any time.
For a room with a seating chart, a team, and a domain of its own.
- Reserved seating, drawn once and reused every date
- Your own domain, and up to five team members
- Internal and unlisted events, and 1,000 newsletter recipients
Included free on every selfhosted install.
Related
Keep exploring
Passes & Subscriptions
One pass, many events, counted down on a single QR code.
Read moreFor Food Trucks
One link that always has today's stop.
Read moreFor Farmers Markets
Market days, vendor lineups, and seasonal events.
Read moreFor Curators
Run a festival or multi-artist bill across many schedules.
Read moreQuestions
Asked at the production meeting.
Can one ticket cover the whole weekend?
Yes, as a pass. A weekend pass is sold once and redeemed across every event it covers, so Friday, Saturday and Sunday each scan the same QR code, and the pass keeps count of what has been used. A day ticket is simply a ticket type on one day's event. Passes, and putting a price on any ticket, are part of Pro at $5 a month, with zero platform fees on what fans pay you.
Can each stage have its own link?
Each stage is a sub-schedule, and every sub-schedule has its own link and colour. Share the main festival link and people see every stage together; share the tent's link and they see only the tent. Sub-schedules are on the free plan, with no limit on how many stages you add.
What happens when an act is not on Event Schedule?
Add them by name anyway. They get a page of their own that lists the dates you gave them, says your festival listed them and that they have not claimed it yet, and stays out of search engines until they do. Add their email address and they can claim it by signing in with it. An act that already has a schedule is offered the date instead, and once they accept it shows on their own page too, which is free promotion for your lineup.
How much does Event Schedule take from ticket sales?
Nothing. There is no platform fee on any plan. Once tickets carry a price, which is Pro, fans pay through your own Stripe or PayPal account, an Invoice Ninja invoice, a payment link or cash, and the only fee is your payment provider's own processing charge. Free-entry days with registration cost nothing at all.
Can volunteers scan tickets at several gates?
Scanning works from any phone browser, so there is no scanner hardware to hire, and scanning a ticket is free on every plan. Each ticket admits once and a second scan warns. To give volunteers their own logins you need more than one team member, which is Enterprise; a viewer can scan tickets without seeing any sales. The live check-in dashboard, with a running count per ticket type, is part of Pro.
Can I run early-bird pricing?
Yes. Each ticket type can have its own sales start and end dates, so an early-bird type closes on a date you choose and the standard price takes over. Group rates can be set as volume discounts on the same ticket. Promo codes for partners, add-ons such as parking or camping, and monthly installments on an expensive pass are also Pro features.
Our festival is free to enter. Can we still cap numbers?
Yes, and for nothing. Make the event free and give it a capacity. People register instead of paying, each gets a QR code to show at the gate, the count is kept separately for each date, and registration closes when the places are gone. Free registration has no monthly ceiling on any plan.
How do acts and traders apply?
Through the festival page. The default form takes a pasted pitch or an uploaded flyer and reads it into a request for you to review; switch to the booking form and every application arrives with a date, a time and a description. Nothing appears publicly until you accept it. On Pro you can add your own questions to either form, such as a pitch size, a power requirement or a link to a set.
Free forever
Put the grid up before the poster.
Stages, sets, act pages, applications and free-entry registration cost nothing. Putting a price on a day ticket or a weekend pass is the part that needs Pro.
No credit card required