Every show is nine hours long. Your calendar shows one of them.
Put the whole show day on one link: set times for every act on the bill, tickets with zero platform fees, and a door that knows who is actually inside.
Thursday · main room
The truck is outside and nobody has the code.
Three acts, one PA, and a support band running late.
The only time most calendars ever show.
Opener. 30 minutes.
Headline. 70 minutes and a curfew to beat.
Lights up, load-out, do it again Thursday.
The gap
You run nine hours. You publish one number.
The day
9 hours
Load-in at two, curfew at eleven. That is the job, and it is the same shape every show night.
The listing
1 time
Doors. Everything else lives in a group chat, a pinned message, and your head.
The consequence
3 bands asking
Plus a tour manager, the engineer, and everyone who bought a ticket for the opener.
The running order already exists. It just is not anywhere the public can read it. Put it on the page
The running order
Give the show its parts.
A show is not one time. Add each act with its own start time and they publish in order on the event page, on every plan.
Each act, its own time
FreeName, start, end, and a description if the act needs one. Put them in order once and the public page shows the bill exactly as you set it.
It answers the question for you
Free"What time is the headline on" stops being a message you reply to and starts being a line on the page you already sent them.
One link for the band too
FreeName every act on the show, including ones who are not on Event Schedule. The event page lists the whole lineup and links each act that has a page, and an act new here gets a page of its own that stays out of search engines until they claim it. The show can surface on their schedule too, so their followers find your room through them. How act pages work
Public event page
Times render publicly whenever an act has one. Leave them off and the bill still lists in order.
The bill
Three bands played. Three galleries.
Once a show has parts, photos, video and comments attach to the act rather than to the night, so the opener's set is not buried under the headline's.
Oda
12 photos from this set
The Fell
47 photos from this set
DJ set
5 photos from this set
Attendees add them with just a name and an email, and everything waits in an approval queue before it appears. Free covers 25 photos per schedule.
The rooms
Main room and back room, one link.
Sub-schedules split one schedule into strands, so somebody who only cares about the 80-cap room is not scrolling past two months of main-room shows to find it. Free on every plan.
- A residency is one recurring event with a day-of-week pattern, plus exceptions for the weeks you are dark.
- Embed the calendar on the site you already have, so the listings live where people look you up.
- Two-way sync with Google, Outlook and CalDAV keeps what is on the wall and what is in your phone from drifting apart.
The Fell
Main room · 450 cap
Oda solo
Back room · 80 cap
Residency
Main room · 450 cap
Who plays
Let bands come to you, with the details attached.
Accept requests
FreeSwitch it on and artists submit a show from your public page. Everything waits on your Requests tab until you accept or decline it.
Ask for what you always chase
ProAdd your own questions to that form so set length, party size and a link arrive with the request instead of four emails later.
Nothing lands unannounced
FreeA declined request never touches your calendar, and an accepted one arrives as a real event you can add the running order to.
Kestrel Hall
Fri 2 May · 4-piece · 45 min
Oda
Sat 10 May · Solo · 30 min
The Fell
Thu 22 May · 5-piece · 70 min
The door
You keep all of it.
Event Schedule charges zero platform fees on ticket sales. You connect your own Stripe or PayPal account, the money lands in it, and the only deduction is the provider's own processing. A payment link or cash on the door works too.
Tiers that move on the clock
FreeGive a show more than one ticket type, each with its own sales window, and a rate that kicks in when someone buys several at once. Add-ons that attach to a ticket are on Pro.
A QR on every ticket
FreeScanning each code on the way in is free on every plan. On Pro the check-in dashboard counts who is actually inside, with a per-ticket breakdown so you can see which tier turned up.
Everyone gets their own
ProPer-attendee tickets give each guest in a group their own confirmation and their own code, so one person is not stood at the door holding six.
For a free show, registration with a capacity limit works on every plan, so the room still has a real number attached to it. Announced before tickets are ready? Fans can leave an email address on the event page and hear when they go on sale, also on every plan. How the interest list works
Everything else
The rest of the week.
Tell them yourself
FreePeople follow your schedule and you email them when a show goes on sale. You can see open and click rates afterwards, so you know whether the announcement actually landed.
The numbers worth knowing before you plan around it: 10 emails a month on Free, 100 on Pro and 1,000 on Enterprise, counted per recipient rather than per send.
When it sells out
ProTurn on the waitlist and people join once tickets are gone. If one is released they are notified automatically instead of you working back through replies.
Know what is working
FreeBuilt-in analytics show page views, the devices people are on, and where the traffic came from. Enough to tell whether the announcement did anything, without installing a thing.
On Pro, add a poll to a show and let the room vote on the support slot or which night a residency should move to.
Passes for the regulars
ProSell a multi-use pass or a membership that runs across a season of shows, with its own usage tracking and cancellation policy.
The announcement post
ProGenerate a graphic from a show in a story, square, portrait or landscape crop. It is built from the event, so the date, the room and the bill are already right.
Running it online as well? Mark the show as an online event and paste the link to wherever you are streaming. How online events work
Hold it back
FreeA show you have not announced yet can sit on the calendar as a draft, visible to you and never published to the public page.
Built for every kind of music room
Eighty capacity or two thousand, the show day is the same shape.
Concert Halls
Seated performances, classical programmes and acoustic shows. Publish the interval and the running time, and sell a season pass.
Live Music Bars & Clubs
Standing-room venues with regular programming. Build a local following for weekly shows.
Learn moreJazz Clubs
Intimate sets, residencies and guest headliners. Two sets a night, each with its own start time on the page.
Learn moreFolk & Acoustic Venues
Singer-songwriter nights, open mics and listening rooms. Create a space for acoustic performances.
Rock & Indie Venues
Touring bands, local acts and multi-band bills. Every act on the bill gets its own set time and its own photos.
Learn moreOutdoor Amphitheaters
Seasonal programming and festival-style bills. Set the season up once as recurring dates and skip the weeks you are closed.
Learn moreThree steps
Add the show
Create the event once, and use sub-schedules to keep the main room and the back room apart on the same link.
Add the running order
Give the show its parts. Each act gets a name and a start time, and they publish in order on the event page.
Open the door
Ticket types with their own sales windows, then scan QR codes on the night, free on every plan, and on Pro watch the dashboard against your capacity.
Free forever. Upgrade when you're ready.
Zero platform fees on ticket sales, on every plan. The only deduction is your payment processor's own.
Everything you need to publish a schedule, and enough selling to find out whether you need more.
- Unlimited events, sub-schedules and recurring dates
- Two-way Google, Outlook and CalDAV sync
- 25 paid tickets a month, each one scanned at the door
No expiry, and no card asked for.
The ceilings come off, and the rest of the selling kit arrives with them.
- Unlimited ticket sales and the live check-in dashboard
- Promo codes, add-ons, passes and gift cards
- The REST API, webhooks, and no Event Schedule branding
7-day free trial, cancel any time.
For a room with a seating chart, a team, and a domain of its own.
- Reserved seating, drawn once and reused every date
- Your own domain, and up to five team members
- Internal and unlisted events, and 1,000 newsletter recipients
Included free on every selfhosted install.
Frequently asked questions
What venue bookers ask before they move a calendar.
Is Event Schedule free for music venues?
Yes. Publishing your listings, adding set times for every act on a bill, running recurring residencies, splitting rooms into sub-schedules, accepting booking requests, and two-way sync with Google, Outlook or CalDAV are all free forever. Selling is free too, up to 25 paid tickets a month per schedule, with the QR on each one scanned at the door for nothing. A room doing four shows a week passes that in a fortnight, and Pro at $5 a month is what removes it - along with the live check-in dashboard for a busy door and passes.
Can I publish set times for each band on the bill?
Yes, on every plan. Give a show its parts, and each act gets a name, an optional description and a start and end time. They appear in order on the public event page, so the bill answers the question instead of you answering it fourteen times on the day.
Do the bands on the bill need their own account?
No. Name them on the show and the event page lists the whole lineup, with a link to each act that has a page. An act who is not on Event Schedule gets a page of its own, which says which schedule created it and that the act has not claimed it, and it stays out of search engines until they do. If you add their email address, they can claim it by signing in with that address, and the shows you listed stay on it.
Can photos and video be attached to the band that played?
Yes. When a show has parts, fan photos, video and comments attach to the part rather than to the whole night, so a three-band bill ends up with three galleries instead of one pile. Everything waits in an approval queue before it appears.
Can I run more than one room from the same page?
Yes, on every plan. Sub-schedules keep the main room and the back room apart on one link, so somebody looking for the small-room show is not scrolling through two months of everything else.
Can bands ask to play at my venue?
Yes. Turn on Accept requests and artists can submit a show from your public page. Submissions collect on your Requests tab, where you accept or decline before anything reaches your calendar. On Pro you can add your own questions to that form, so the details you always end up chasing arrive with the request.
What do you charge on ticket sales?
Nothing. Event Schedule takes zero platform fees. You connect your own Stripe or PayPal account, the money lands there, and the only deduction is the provider's own processing. A payment link or cash on the door works too. There is no per-ticket cut and no booking fee added on top of your price.
Can fans ask to hear when tickets go on sale?
Yes, on every plan. Announce a show before tickets are ready and the event page offers "Tell me when tickets go on sale". Fans leave an email address, with no account, and hear when tickets go on sale, if the show is cancelled, and again shortly before it starts, plus any change notice you choose to send. You see how many are waiting on the event's Tickets panel before you open sales, and it never counts against your newsletter allowance.
Can I refund tickets if a show is cancelled?
Yes, from the Sales page, on every plan. A Stripe or PayPal sale goes back through the provider, in full or in part, and the sale only changes once the money has moved. A full refund puts those tickets back on sale, and a partial one leaves the ticket valid. A sale taken another way, like cash on the door or a payment link, is marked as refunded and you return the money yourself.
Free forever
Load-in is at two. The page can be ready by one.
Put the whole day on one link, keep every penny of the door, and stop answering the same question fourteen times before soundcheck.
No credit card required
Related
Keep exploring
Ticketing
Ticket types, QR check-in, and zero platform fees.
Read moreSub-schedules
Keep each room's listings apart on one link.
Read moreRecurring Events
Set a residency once, and skip the weeks you are dark.
Read moreNewsletters
Email the people who follow your venue, with open rates.
Read more