The night is won at the door. Not in the booth.
Capacity, cover, who is on for tonight, and who actually walked in. Put the entry side of your club on one link, with QR check-in on the door and zero platform fees when you sell.
Checked in against tonight's capacity
What the door decides
Nobody remembers the set. They remember the queue.
Capacity
300 in, and no more
A number on a clipboard is a guess. A number the page enforces is a limit.
Cover
Changes at 11pm
Cheap early, full price after. Someone has to remember to switch it, or the page does it on the clock.
The answer
One link runs entry
Sign-ups, tiers, and the scan at the door, all reading from the same night.
The booth is handled. This is the other half of the room. Start at the list
The list
The list is just a ticket that costs nothing.
Free entry, reduced cover and a full-price door are the same mechanic with different numbers on it.
On the list, free, capped
FreeTurn on registration and set how many places the night has. People claim one from the event page, it shows what is left, and it closes itself when they are gone. That is the guest list, without anyone keeping a separate one.
Cover that changes on the clock
FreeGive a night more than one ticket type and put a sales window on each. The cheap tier stops selling at 11pm, the full-price tier takes over, and nobody has to remember to change anything at the door.
Tables and group rates
FreeA table is a ticket type with a price and a quantity, and a group rate can kick in automatically once someone buys several at once. Anything that comes with the table can be an add-on that attaches to the booking, which is the one part of this that needs Pro.
The door itself
Know who is inside, not who bought.
Every ticket carries a QR code, and scanning it on the way in is free on every plan. On Pro the check-in dashboard counts against the capacity you set, so the number on the clicker is the number in the room.
- Real-time attendance with a per-ticket breakdown, so you can see which tier is actually turning up.
- Per-attendee tickets give every guest in a group their own confirmation email and their own QR, so one person is not holding six.
- Scanning at the door is free on every plan, and so is the capacity limit on a free night. The live dashboard and per-attendee tickets are Pro.
241
of 300 capacity
Updates as each code is scanned.
Who's playing
Let them come to you, and keep the calendar clean.
Accept requests
FreeSwitch it on and artists can submit a night from your public page. Everything waits on your Requests tab until you accept or decline it, so nothing reaches your calendar by surprise.
Ask what you need up front
ProAdd your own questions to that form and a DJ sends their genre, set length and a link to their mixes with the request, instead of three replies later.
Residencies set themselves
FreeA weekly night is one recurring event with a day-of-week pattern, plus date exceptions for the weeks you are closed or the room is booked out.
Kaya Sol
Sat 12 Apr · House · 2 hr
NULL/VOID
Fri 18 Apr · Techno · 90 min
Duo Prisma
Sat 26 Apr · Latin · live set
Declined requests never touch your calendar.
The rest of it
Everything behind the door.
Tell the regulars first
FreePeople follow your schedule and you email them directly when a night goes up or a headliner is announced. Nothing sits between the two of you deciding who finds out.
Worth knowing the numbers before you plan around it: 10 emails a month on Free, 100 on Pro and 1,000 on Enterprise, counted per recipient rather than per send.
When it sells out
ProTurn on the waitlist and people can join once tickets are gone. If one is released they are notified automatically, instead of you working back through a hundred replies.
Every night in its own lane
FreeSub-schedules split one link into strands, so somebody who only comes for the techno night is not scrolling past two months of everything else to find it.
Built-in analytics show page views, devices and where the traffic came from, so you can tell which night the interest is actually landing on.
Passes for the regulars
ProSell a multi-use pass or a membership that works across a run of nights, with its own usage tracking and cancellation policy.
The post, without opening a design tool
ProGenerate a graphic from a night in a story, square, portrait or landscape crop, and post it. It is built from that event, so the date and the room are already right.
Running it online as well? Mark the night as an online event and paste the link to wherever you are streaming. How online events work
On the site you already have
FreeEmbed the calendar on your own site so tonight is wherever people already look you up, and every night syncs two ways with Google, Outlook and CalDAV.
Three nights, one door
The same page, set up three different ways.
Thu
Industry night
Free entry before midnight
Registration with a capacity limit
Fri
House residency
Weekly, same DJs
One recurring event, set once
Sat
Headline show
Ticketed, sells out
Timed tiers, then the waitlist
Perfect for all types of clubs
Different crowds, different music, the same door.
Dance Clubs & EDM Venues
House, techno, trance crowds. Big rooms, bigger sound systems, and lineups that matter.
Hip-Hop & Urban Clubs
Hip-hop nights, R&B showcases, urban music events. Build your scene's go-to spot.
Latin Clubs
Salsa, bachata, reggaeton communities. Themed nights that keep dancers coming back.
Learn moreRooftop Clubs
Sunset sessions, seasonal programming, skyline views. Weather-dependent vibes done right.
Underground & Warehouse
Intimate sets, warehouse parties, curated crowds. Where the real heads gather.
Learn moreVIP Lounges
Table-led nights, upscale nightlife, smaller rooms. Premium experiences with a strict door.
Learn moreThree steps
Add your nights
Each regular night once as a recurring event, with sub-schedules keeping the house night, the hip-hop night and the headline shows apart.
Set the door
Registration with a capacity limit for free nights, or ticket types with their own sales windows so cover changes on the clock.
Scan them in
Every ticket carries a QR code. Scan it on the door, free on every plan, and on Pro the dashboard counts who is inside against the capacity you set.
Free forever. Upgrade when you're ready.
Zero platform fees on ticket sales, on every plan. The only deduction is your payment processor's own.
Everything you need to publish a schedule, and enough selling to find out whether you need more.
- Unlimited events, sub-schedules and recurring dates
- Two-way Google, Outlook and CalDAV sync
- 25 paid tickets a month, each one scanned at the door
No expiry, and no card asked for.
The ceilings come off, and the rest of the selling kit arrives with them.
- Unlimited ticket sales and the live check-in dashboard
- Promo codes, add-ons, passes and gift cards
- The REST API, webhooks, and no Event Schedule branding
7-day free trial, cancel any time.
For a room with a seating chart, a team, and a domain of its own.
- Reserved seating, drawn once and reused every date
- Your own domain, and up to five team members
- Internal and unlisted events, and 1,000 newsletter recipients
Included free on every selfhosted install.
Frequently asked questions
Everything club owners ask about the door.
Is Event Schedule free for nightclubs?
Yes. Sharing your nights, running recurring residencies, splitting them into sub-schedules, taking free registrations with a capacity limit, and two-way sync with Google, Outlook or CalDAV are all free forever. Selling is free too, up to 25 paid tickets a month per schedule, with the QR on each one scanned at the door for nothing - which is a soft launch, not a season. Pro at $5 a month removes the ceiling and adds the live check-in dashboard for the door and passes. Event Schedule charges zero platform fees on tickets either way.
Can people sign up for a free night without paying?
Yes, on every plan. Turn on registration for the night and set how many places there are. The page shows how many are left and stops taking names once they are gone, so a free night still has a real capacity rather than an open door.
How do I charge less before a certain time?
Give the night more than one ticket type and put a sales window on each. A cheap early tier can stop selling at 11pm and a full-price tier take over after it, so cover changes on the clock without anyone editing the page at the door.
Can I sell different ticket types for one night?
Yes, and the ticket types themselves are free: early bird, advance, on the door, table, as many as the night needs, each with its own price, quantity and sales window. The free plan sells 25 paid tickets a month per schedule, which a club night passes quickly, and Pro at $5 a month is what takes the ceiling off. Pro is also where the extras live - add-ons that attach to a ticket, promo codes, and the live check-in dashboard for the door. Take payment through your own Stripe or PayPal account, or a payment link or cash on the door, and there are zero platform fees either way.
Can DJs ask to play at my club?
Yes. Turn on Accept requests and artists can submit a night from your public page. Submissions land on your Requests tab, where you accept or decline before anything reaches your calendar. On Pro you can add your own questions to that form, so a DJ sends their genre and a link to their mixes with the request.
What happens when a night sells out?
Turn on the waitlist for that event and people can join it once tickets are gone. If a ticket is released, the waitlist is notified automatically instead of you working through replies. The waitlist is a Pro feature.
Can people ask to hear when tickets go on sale?
Yes, on every plan. Put a night up before tickets are ready and the event page offers "Tell me when tickets go on sale". People leave an email address, with no account, and hear when tickets go on sale, if the night is cancelled, and again shortly before it starts, plus any change notice you choose to send. Each date of a weekly night keeps its own list, you see how many are waiting on the event's Tickets panel, and none of it counts against your newsletter allowance. It is not the waitlist, which is for a night that has already sold out.
Can I refund a ticket if a night is cancelled?
Yes, from the Sales page, on every plan. A Stripe or PayPal sale goes back through the provider, in full or in part, and the sale only changes once the money has moved. A full refund puts those tickets back on sale, and a partial one leaves the ticket valid. A sale taken another way, like cash on the door or a payment link, is marked as refunded and you hand the money back yourself.
Free forever
Unlock it. The queue is already outside.
Set the capacity, set the cover, and put the whole thing on one link before Friday.
No credit card required
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