Booking request form · free on every plan Let them ask. You decide.
A promoter wants your act for a Friday. A band wants a date at your venue. Somebody wants their market in your local guide. They fill in one form on your schedule page, and by default the request waits on your Requests tab, with their name and email on it, until you accept or decline it.
Booking request
The Paper Lanterns
Event name *
Date *
Start time *
Location
Name *
Email *
No account needed to ask. The schedule sees your details so it can reply.
Who asks whom
One form, three kinds of request
Every schedule on Event Schedule is talent, a venue or a curator, and each takes requests from the people who would naturally ask it.
Talent
Promoters and venues ask to book you
Your schedule page carries a Request to Book button. The form never makes anyone create an account, and every request sent through it waits for you to accept it.
Venue
Acts ask you for a date
Choose the booking form, or the AI import form that reads a pasted listing or a flyer. Requests wait for approval by default; switch that off and they go straight on. Schedules you approve skip the queue when they add you to one of their own events.
Curator
The community sends you events
A local guide, a festival or a community calendar takes submissions the same way. A curator asks submitters for an account by default; switch that off to choose between the booking form and the import form. Keep approval on and a submission appears in public only once you accept it, or, while you ask for an account, straight away from a schedule you have approved.
The form
Ask for what you need to know
The fields come ready, and you decide which of them a request cannot be sent without.
Choose what is required
FreeThe form asks for an event name, a date and start time, a description and a location. Nothing is required until you tick it, so a venue that needs the date and a description can insist on exactly those.
In person or online
FreeThe location is a venue name, an address or a city, or a tick in the Online box with a link. Take online events off the form and every request is for a real room. A venue's own form never asks where: the venue is the place.
A phone number, if you want one
FreeAsk for a phone number as optional or required. Signed-in visitors are asked too, since the form does not take one from their account. On the request it is a link you can tap to call.
Your request terms
FreeSet out your booking policy, your technical needs or what you will not take. The terms sit just above the submit button, where they are read before a request is sent.
Your own questions
ProAdd custom fields to the form: a checklist of the backline an act needs, a reference number checked against a pattern, an expected head count. The answers show on the request and on the event once you accept it.
An account, or not
FreeOn a performer's schedule nobody needs an account to ask. A venue or curator can require one, and where the site accepts new accounts a guest can choose to create one as they send the request.
Your own questions are custom fields marked for the request form, the one part of this page that needs Pro.
Requests
2 waitingHarvest Festival, main stage
Sat 10 Oct · 19:30 · Riverside Park, Hudson
From: Dana Okoro, [email protected]
Backline needed: Drums, two vocal mics
The inbox
The requests, in one place
-
It lands on the Requests tab
The tab appears while something is waiting and carries the count. Each request shows the event, the date, and the name and email of whoever sent it, with their phone number and your custom answers when you asked for them.
-
You hear about it
Owners and admins get an email when new requests arrive, unless they switch it off under Settings, Notifications. Viewers can open a request but not decide it.
-
Accept or decline
Accept puts the event on your public schedule; Decline removes it, after you confirm. Anyone who sent the request signed in is emailed your decision. Accept All clears the list in one go; declining is one at a time, on purpose.
-
Or let it straight through
On a venue or curator schedule, switch Require Approval off and requests go straight onto the schedule. Approved schedules skip the queue when they add you to one of their own events, but a booking form request still waits. A performer's booking requests always wait.
Booking request questions
What is a booking request form?
A form on your schedule page that lets someone ask you for a date. On a performer's schedule it sits behind a Request to Book button, for promoters and venues who want to book the act. On a venue or curator schedule it is one of two ways visitors can submit an event, beside a form that reads a pasted listing or a flyer, from the band asking for a Friday to the neighbour listing a market. Requests that need your approval wait on the Requests tab of your schedule.
Is it free?
Yes, on every plan: the form itself, choosing which fields are required, the online option, the phone number field, your request terms, approval and the Requests tab. The one part that needs Pro is asking questions of your own, which uses custom fields.
Do requests go live straight away?
Not on a performer's schedule: a request to book a performer always waits for you to accept it. On a venue or curator schedule, Require Approval is on by default, and switching it off sends requests straight onto your schedule. Schedules on your approved list skip the queue when they add you to one of their own events, but a booking form request waits like any other while approval is on.
Does the person asking need an account?
Not on a performer's schedule, where making one is left to them. A venue or curator schedule can require one. Where the site accepts new accounts, someone sending a request as a guest can choose to create one as they send it.
How do I reply to a request?
Each request shows the name and email of whoever sent it, and their phone number if your form asks for one, so you can write back before you decide. Accept and Decline email your decision to anyone who sent the request while signed in; a guest hears from you directly.
Can I ask my own questions?
Yes, on Pro. Any custom field marked for the request form appears on it: the backline an act needs as a checklist, a reference number checked against a pattern, an expected head count. The answers show on the request, and on the event once you accept it.
How do I stop spam requests?
The form carries a hidden field that catches the bots that fill in every box, and on eventschedule.com a schedule can only take so many new events in a day. You can also turn requests off, require an account on a venue or curator schedule, and set request terms that say what you will and will not take.
Open the diary. Keep the pen.
A booking request form on your schedule page, free on every plan.
No credit card required
Related
Keep exploring
Custom Fields
Add your own questions to the ticket, registration and event request forms.
Read moreAppointments
Write your hours down once and let guests pick an open time.
Read moreCommunity Event Calendar
One shared calendar for a town, fed by the organizers in it.
Read moreFor Music Venues
Run every show from one schedule.
Read more