Notion to Event Schedule

Replace Notion for events.

Event management that faces your audience, not just your team.

For organizers planning events in workspace tools like Notion

Today, in four tabs

Notion Trello Google Sheets Calendly

Not everyone runs all four. Whichever of them you do run, the event details get copied between them by hand, because none of them was built for events.

The swap

After

your-name.eventschedule.com

A public page for every event, and a calendar of all of them Free
Free RSVP with a capacity limit per date Free
A QR code on every ticket, scanned at the door Free
Tickets that carry a price, and the live check-in dashboard Pro
Newsletters to the people who follow your schedule Free

The gaps

Where Notion limits you for events

Notion was not built for event management. These are the places the event part has to be done somewhere else.

Notion

A published page is a document, not an event page with tickets
No ticketing or payment processing
A calendar for your team, not a public schedule your audience can follow
Steep learning curve to build event management workflows from scratch

None of that is a fault in Notion. It is a general-purpose tool being asked to run an event, which is why the rest of the job ends up in other tabs.

Done natively

What Event Schedule gives you over Notion

The same work, in the tool that already knows what an event is.

Public Event Pages

Every event gets a shareable page with details, images, and ticket purchasing. Your audience sees polished event pages, not internal docs.

Built-in Ticketing

Sell tickets through Stripe or PayPal, with automatic confirmations and zero platform fees. No third-party integration needed.

Google Calendar Sync

Two-way sync with Google, Outlook and CalDAV keeps events updated automatically. No manual copying between your workspace and calendar.

AI Event Import

Paste event details in any format and AI extracts dates, times, and descriptions. Faster than building Notion database entries.

Team Collaboration

Invite up to five team members on the Enterprise plan. An admin runs the schedule and sees ticket sales; a viewer is read-only but can scan tickets at the door. Built for event teams, not generic workspace collaboration.

Sub-schedules

Organize events into sub-schedules by category, location, or type. Better than building separate Notion databases for each event series.

The swap sheet

Notion vs Event Schedule

Line by line, on the event work. A dash in the Notion column means that job is not built in, so today it is living in another tab. A tick in the Event Schedule column does not mean free: the three cards below say which plan carries what.

From $0/mo (Pro $5/mo)

Notion compared with Event Schedule on event management features
Feature	Notion	Event Schedule
Public event pages	Publish to web	Yes
Ticketing & payments	Not built in	Zero platform fees
Calendar sync (Google, Outlook, CalDAV)	Notion Calendar	Two-way sync
AI event import	AI writing only	Full event parsing
Newsletters	Not built in	With A/B testing
Team collaboration	Yes	Up to 5 (Enterprise)
Sub-schedules	Manual databases	Built-in
Per-user pricing	Per seat	No per-user fees

Free

Unlimited events and schedules. Public event pages and a shareable calendar. Two-way Google, Outlook and CalDAV sync. Free RSVP with a capacity limit and no monthly ceiling, scanned at the door. Event graphics, embeddable calendar, built-in analytics, AI event parsing, and newsletters to 10 recipients a month.

Pro

$5 a month

Tickets that carry a price, and the live check-in dashboard. Custom fields on the form, ticket waitlist, promo codes, sales export. The embeddable ticket widget, the REST API and webhooks. Newsletters to 100 recipients a month.

Enterprise

$15 a month

Your own domain. Up to five team members. Internal and unlisted events. AI flyer and style generation, AI agenda scanning, WhatsApp event creation, and newsletters to 1,000 recipients a month.

Two footnotes worth reading before you switch. Your follower list is never capped, but the monthly newsletter allowance counts recipients rather than sends, so one letter to 40 followers spends 40 of it; the automatic digest of new events that confirmed subscribers get does not count against it. And Free is a single team member; extra members are Enterprise. What does not change with the plan is the fee on ticket sales, which is zero on all three. Charging for a ticket is Pro, and it brings every way to get paid with it: Stripe, PayPal, Payfast for rand, Invoice Ninja, a payment link or cash. Past the processor's own fee, the money is yours, and a Stripe or PayPal sale can be refunded from the Sales page in full or in part.

Switching

How to switch from Notion in 3 steps

No migration project. Your next event is the first one you put here.

Step 01

Create your schedule

Step 02

Import your events

Paste event details and AI creates structured events automatically. Much faster than Notion database entries.

Step 03

Go public

Share your schedule page with your audience. They can view events, buy tickets, and subscribe for updates.

Create your free schedule

No credit card required.

Free forever. Upgrade when you're ready.

Free registration for as many people as you like. When you start charging, zero platform fees on every plan - the only deduction is your payment processor's own.

Free

$0 forever, no card

Everything you need to publish a schedule and fill the room, for as long as you like.

Unlimited events, sub-schedules and recurring dates
Two-way Google, Outlook and CalDAV sync
Unlimited free registration and RSVPs, scanned at the door

No expiry, and no card asked for.

Pro Most picked

$5 per month

Start charging, and the rest of the selling kit arrives with it.

Sell paid tickets, with the live check-in dashboard
Promo codes, add-ons, passes and gift cards
The REST API, webhooks, and no Event Schedule branding

7-day free trial, cancel any time.

Enterprise

$15 per month

For a room with a seating chart, a team, and a domain of its own.

Reserved seating, drawn once and reused every date
Your own domain, and up to five team members
Internal and unlisted events, and 1,000 newsletter recipients

Included free on every selfhosted install.

Compare the plans in full Start for free

Both tools

Keep what Notion is good at. Move the events.

Notion

About Notion

Notion is a workspace and productivity tool that some event organizers use to plan events with databases, calendars, and shared pages. While Notion is excellent for internal project management, a page published from Notion is a document rather than an event page: there is no ticketing or door check-in, and event workflows have to be built from scratch.

What it is good at

Flexible workspace with databases, docs, and wikis
Strong team collaboration and shared workspaces
Customizable templates for project management

Event Schedule

Why switch to Event Schedule?

Notion organizes your internal planning. Event Schedule faces your audience with public event pages, ticketing, and subscriber tools.

What moves across

Public event pages your audience can see, not internal workspace docs
Built-in ticketing through Stripe or PayPal, with zero platform fees
Two-way Google, Outlook and CalDAV sync, plus a live calendar feed your audience can subscribe to
AI event import that is faster than building Notion database entries

Notion to Event Schedule FAQ

What people ask before they move the event work across.

Is Event Schedule a good Notion alternative for event planning?

Yes, for the event management side. Event Schedule handles everything Notion cannot: public event pages, ticket sales, attendee management, Google Calendar sync, and newsletters. You may still use Notion for internal project notes, but Event Schedule replaces it for audience-facing event work.

Is Event Schedule free like Notion?

Yes. The free plan includes unlimited events, public event pages, Google Calendar sync, newsletters and event graphics. Free registration is unlimited, and selling paid tickets is on Pro at $5/month with zero platform fees, which also adds the live check-in dashboard. One difference worth knowing before you move a team off Notion: a free schedule is a single account, and multiple team members, up to five, are an Enterprise feature.

Does Event Schedule support team collaboration like Notion?

Yes, on the Enterprise plan, which carries up to five team members. An admin runs the schedule day to day and sees its ticket sales, and a viewer is read-only but can scan tickets at the door. Unlike Notion, collaboration is purpose-built for event management with tools like shared schedules, sub-schedules, and delegated event editing.

Is Event Schedule easier to set up than a Notion event database?

Yes. Create a schedule in under a minute with no databases, templates, or formulas to configure. Add events with AI import or manual entry and you have a public event page with ticketing immediately. No workspace setup needed.

Can I use Event Schedule alongside Notion?

Yes. Many organizers use Notion for internal project planning and Event Schedule for the audience-facing side: public event pages, ticket sales, newsletters, and attendee management. On Pro, the REST API can also connect Event Schedule data with your Notion workflows.

Can I reuse an event as a template, the way I would in Notion?

Yes, on Pro. Save any event as a template and start new events from it on the Templates tab, with its details already filled in.