Trello alternative for events Replace Trello for events.

From task boards to ticket sales.

For organizers managing events with task boards and project tools

Today, in four tabs

Trello Notion Doodle Google Forms

Not everyone runs all four. Whichever of them you do run, the event details get copied between them by hand, because none of them was built for events.

The swap

After

your-name.eventschedule.com

A public page for every event, and a calendar of all of them Free
Free RSVP with a capacity limit per date Free
A QR code on every ticket, scanned at the door Free
Tickets that carry a price, and the live check-in dashboard Pro
Newsletters to the people who follow your schedule Free

The gaps

Where Trello limits you for events

Trello was not built for event management. These are the places the event part has to be done somewhere else.

Trello

No public event pages or attendee-facing features
No registration, ticketing, or payment processing
Task boards do not map to event lifecycle (create, promote, manage)
Purely internal project management with no audience interaction

None of that is a fault in Trello. It is a general-purpose tool being asked to run an event, which is why the rest of the job ends up in other tabs.

Done natively

What Event Schedule gives you over Trello

The same work, in the tool that already knows what an event is.

Public Event Pages

Every event gets a shareable page with all details and ticket purchasing. Your audience sees event pages, not task cards.

Ticketing & Payments

Sell tickets through Stripe or PayPal, with several ticket types and zero platform fees. Trello has no way to handle registrations or payments.

Team Collaboration

Invite up to five team members on the Enterprise plan, never priced per seat. An admin sees ticket sales and runs the door; a viewer is read-only but can scan tickets.

Google Calendar Sync

Two-way sync with Google, Outlook and CalDAV keeps events updated everywhere. No manual copying between boards and calendars.

AI Event Import

Paste event details in any format and AI extracts structured event data automatically. Faster than creating Trello cards.

Event Submissions

Accept event submissions from performers, speakers, or vendors, free on every plan. Review each one before it goes live, and a submitter is told if you decline. On Pro, custom fields add your own questions to the form.

The swap sheet

Trello vs Event Schedule

Line by line, on the event work. A dash in the Trello column means that job is not built in, so today it is living in another tab. A tick in the Event Schedule column does not mean free: the three cards below say which plan carries what.

From $0/mo (Pro $5/mo)

Trello compared with Event Schedule on event management features
Feature	Trello	Event Schedule
Public event pages	Not built in	Yes
Ticketing & payments	Not built in	Zero platform fees
Calendar sync (Google, Outlook, CalDAV)	Power-up	Two-way sync
AI event import	Not built in	Yes
Event submissions	Not built in	Review & approve
Newsletters	Not built in	With A/B testing
Team collaboration	Yes	Up to 5 (Enterprise)
Per-user pricing	Per seat	No per-user fees

Free

Unlimited events and schedules. Public event pages and a shareable calendar. Two-way Google, Outlook and CalDAV sync. Free RSVP with a capacity limit and no monthly ceiling, scanned at the door. Event graphics, embeddable calendar, built-in analytics, AI event parsing, and 10 newsletter emails a month, each recipient counting as one.

Pro

$5 a month

Tickets that carry a price, and the live check-in dashboard. Custom fields on the form, ticket waitlist, promo codes, sales export. The embeddable ticket widget, the REST API and webhooks. 100 newsletter emails a month.

Enterprise

$15 a month

Your own domain. Up to five team members. Internal and unlisted events. AI flyer and style generation, AI agenda scanning, WhatsApp event creation, and 1,000 newsletter emails a month.

Two footnotes worth reading before you switch. Your follower list is never capped, but the monthly newsletter allowance counts recipients rather than sends, so one letter to 40 followers spends 40 of it; the automatic digest of new events that confirmed subscribers get does not count against it. And Free is a single team member; extra members are Enterprise. What does not change with the plan is the fee on ticket sales, which is zero on all three. Charging for a ticket is Pro, and it brings every way to get paid with it: Stripe, PayPal, Payfast for rand, Razorpay for Indian rupees, Invoice Ninja, a payment link or cash. Past the processor's own fee, the money is yours, and a Stripe, PayPal or Razorpay sale can be refunded from the Sales page in full or in part.

Switching

How to switch from Trello in 3 steps

No migration project. Your next event is the first one you put here.

Step 01

Create your events

Add events with details, images, and ticket options. AI can import event details from any format.

Step 02

Invite your team

Team members with role-based access, up to five, on the Enterprise plan: an admin sees ticket sales and runs the door, a viewer can scan tickets. A free schedule is a single account, which is the one place a board of collaborators does not map straight across.

Step 03

Publish and sell

Share your public schedule page. Attendees see events, buy tickets, and subscribe for updates.

Create your free schedule

No credit card required.

New here? Start with the Getting Started guide.

Free forever. Upgrade when you're ready.

Free registration for as many people as you like. When you start charging, zero platform fees on every plan - the only deduction is your payment processor's own.

Free

$0 forever, no card

Everything you need to publish a schedule and fill the room, for as long as you like.

Unlimited events, sub-schedules and recurring dates
Two-way Google, Outlook and CalDAV sync
Unlimited free registration and RSVPs, scanned at the door

No expiry, and no card asked for.

Pro Most picked

$5 per month

Start charging, and the rest of the selling kit arrives with it.

Sell paid tickets, with the live check-in dashboard
Promo codes, add-ons, passes and gift cards
The REST API, webhooks, and no Event Schedule branding

7-day free trial, cancel any time.

Enterprise

$15 per month

For a room with a seating chart, a team, and a domain of its own.

Reserved seating, drawn once and reused every date
Your own domain, and up to five team members
Internal and unlisted events, and 1,000 newsletter recipients

Included free on every selfhosted install.

Compare the plans in full Start for free

Both tools

Keep what Trello is good at. Move the events.

Trello

About Trello

Trello is a kanban-style project management tool that some event organizers use to track event planning tasks. While Trello is great for organizing workflows with boards and cards, it has no attendee-facing features, no registration or ticketing, and task boards do not map well to the event lifecycle of creating, promoting, and managing events.

What it is good at

Visual kanban boards for task management
Simple drag-and-drop interface for organizing workflows
Power-ups and integrations for extended functionality

Event Schedule

Why switch to Event Schedule?

Trello tracks internal tasks. Event Schedule handles the full event lifecycle your audience actually sees: event pages, ticket sales, and promotion.

What moves across

Public event pages your audience can visit and buy tickets from
Built-in ticketing through Stripe or PayPal, with zero platform fees
Team collaboration purpose-built for event management, on Enterprise
AI event import and auto-generated graphics for fast promotion

Trello to Event Schedule FAQ

What people ask before they move the event work across.

Is Event Schedule a good Trello alternative for event management?

Yes, for the event management side. Event Schedule handles what Trello cannot: public event pages, ticket sales, attendee management, and event promotion. You may still use Trello for internal task tracking, but Event Schedule replaces it for the full event lifecycle.

Is Event Schedule free like Trello?

Yes. The free plan includes unlimited events, public event pages, Google Calendar sync, newsletters, event graphics and fan engagement features. Free registration is unlimited, and selling paid tickets is on Pro at $5/month with zero platform fees, which also adds the live check-in dashboard, webhooks and more.

Does Event Schedule have task management like Trello?

Event Schedule is not a task management tool. It replaces Trello specifically for event management workflows: creating events, publishing them, selling tickets, and managing attendees. For internal planning tasks, you can continue using any project management tool you prefer.

Does Event Schedule have webhooks for automation?

Yes. The Pro plan includes webhooks and a REST API for connecting Event Schedule with your other tools. Automate workflows like syncing attendee data to your CRM or triggering notifications when tickets are sold.

Can performers or speakers submit events for me to approve?

Yes, free on every plan. Turn on requests and people submit events from your schedule page; each one waits for you to accept it before it goes live, and the submitter is told if you decline. On Pro, custom fields put your own questions on that form.

Can I use Event Schedule alongside Trello?

Yes. Use Trello for internal planning tasks and Event Schedule for the audience-facing event lifecycle: creating events, selling tickets, managing attendees, and sending newsletters. The two tools complement each other well.