Community event calendar · free forever Everything on in town, in one place.
The library, the bowls club, the farmers market and the jazz night at the pub all have dates to share, and none of them should have to email you a poster. Give them a form to submit to, keep the say over what goes up, and put the result on the website your readers already visit.
For towns and councils, neighbourhood groups, local news sites, tourism boards and anyone keeping a place's calendar.
This week in Millbrook
5 organizers
- Farmers market Riverside Market Listed
- Storytime for under-fives Central Library Listed
- Litter pick, Mill Lane Friends of the Park Listed
- Planning committee, open session Town Council Listed
- Quiz night in aid of the scouts Submitted by J. Patel Awaiting approval
Four came in from the organizers' own schedules. One was sent through the public form and waits for an editor before it goes up.
Getting the events in
Many hands feed it. Nobody retypes a poster.
A community calendar lives or dies on intake. If adding an event means emailing the editor, the editor becomes the bottleneck and the calendar goes stale by spring. These are the four ways events reach yours, and three of them need nothing from you at all.
A public submission form
Anyone with your request link can send an event. On the AI Import form they paste the text of an announcement or upload a photo of the flyer, and the details are read out of it for them to check. Or switch to the Booking Form, a plain form with the fields you choose to require.
Organizers' own schedules
A curator schedule can list talent and venue schedules as event sources. Everything those schedules publish, past and upcoming, appears on your calendar on its own, usually within minutes. The library keeps its own calendar, and yours stays current without anyone copying it across.
Venues that name you
A venue or performer that follows your calendar can make it a default curator, and everything they schedule then lands on yours too, in the queue or straight through if you trust them.
You, in seconds
For the notice that arrives on paper, paste the text or drop a photo of it into the importer and the date, time, place and description are filled in for you to confirm. If an event is already on Event Schedule, you are offered the existing one, so it is listed once, not twice.
Keeping it trustworthy
Open to everyone. Edited by you.
A calendar with the council's name on it cannot carry a spam listing or a cancelled fair. Every setting below is on the free plan.
An approval queue
Require Approval is on by default. Submissions wait on the Requests tab until you accept or decline them, and nothing reaches the public calendar before then.
A name behind every request
On a curator schedule, Require Account starts on, so a submitter signs in first. A first-time submitter sets up their account, their own schedule and the event on one page, with their email confirmed by a code.
A shortcut for the regulars
Put the schedules you already trust, such as the library or the leisure centre, on your approved list and, while Require Account stays on, their events skip the queue. Everyone else still waits for you.
Request terms, in your words
Say what the calendar will and will not list, such as events open to the public, within the district, and no commercial sales, and the terms show above the submit button. It saves you declining the same kind of request every week.
Getting the events out
Put it where people already look.
Nobody bookmarks a calendar. They read the town website, the local paper and their own inbox, so the calendar has to show up in all three.
On your own website
Choose Embed Schedule from the Actions menu and paste the iframe onto your events page. It loads live from the calendar, so an event approved this morning is on your site this morning. Pin the embedded calendar to a month grid or a list, or give each page of your site the one section it is about. Embedding is free on every plan.
Sorted into sections
Sub-schedules split one calendar into neighbourhoods, or into family, sport, arts and meetings. Each has its own link and can be embedded on its own, so the parks page shows only park events. Each event source can file its events under one.
In people's inboxes
Readers sign up with an email address from the panel on your calendar. Confirmed subscribers get a digest of the new events you publish, at most one every 72 hours and outside your newsletter allowance. Write a weekly newsletter of your own on top, 10 emails a month on Free, 100 on Pro and 1,000 on Enterprise with each recipient counting as one, or unlimited with your own email settings.
In their own calendars
Any reader can subscribe to the whole calendar as a live feed, so a moved date updates in their phone's calendar by itself. If your office already keeps events in Google Calendar or Outlook, two-way calendar sync keeps both in step.
And on social media
Generate a graphic of the upcoming events, with the text to go with it, and post the week ahead without opening a design tool. Schedule graphics are free on every plan.
Who keeps one
One calendar, four kinds of keeper.
Towns and councils
The official what's-on for the district, embedded on the council website, with the leisure centre, library and parks on the approved list and residents submitting through the form.
Neighbourhood groups
A residents' association or a village hall committee running the calendar for a few streets, where the street party, the litter pick and the church fete all belong on one page.
Local news sites and blogs
The listings section every local paper used to print, fed by the organizers themselves and embedded beside the stories, with a weekly digest your readers can sign up for.
Tourism boards
What a visitor can do this weekend, split into sub-schedules for food, music, family and outdoors, and embedded on the visitor site and the partner pages that link to it.
Running a scene guide instead?
If the calendar is your own take on a city's music or comedy, rather than the record for a whole place, the page for curators is written for you. If it is the programme of one building, see the page for community centers .
What it costs
Free for the calendar. Pay for the team.
Free · $0
Unlimited events, submissions and approval, event sources, sub-schedules, the embed, the live feed, email sign-up with the automatic digest, calendar sync and graphics. One team member.
Pro · $5/mo
Removes the Event Schedule branding, raises the newsletter allowance to 100 emails a month, and adds your own questions on the submission form, an announcement banner and sponsor logos.
Enterprise · $15/mo
More team members, so several editors can share the queue, with admins who run it day to day and read-only viewers. Your own domain, such as events.yourtown.gov, and 1,000 newsletter emails a month.
Keep it on your own servers
Event Schedule is open source. A council or a newspaper with its own hosting can selfhost it, which includes every Enterprise feature at no cost. A selfhosted install can also, once its administrator turns it on, share the public events of the schedules that opt in with the listings on eventschedule.com, each linking back to the event on your own site.
Free forever. Upgrade when you're ready.
Free registration for as many people as you like. When you start charging, zero platform fees on every plan - the only deduction is your payment processor's own.
Everything you need to publish a schedule and fill the room, for as long as you like.
- Unlimited events, sub-schedules and recurring dates
- Two-way Google, Outlook and CalDAV sync
- Unlimited free registration and RSVPs, scanned at the door
No expiry, and no card asked for.
Start charging, and the rest of the selling kit arrives with it.
- Sell paid tickets, with the live check-in dashboard
- Promo codes, add-ons, passes and gift cards
- The REST API, webhooks, and no Event Schedule branding
7-day free trial, cancel any time.
For a room with a seating chart, a team, and a domain of its own.
- Reserved seating, drawn once and reused every date
- Your own domain, and up to five team members
- Internal and unlisted events, and 1,000 newsletter recipients
Included free on every selfhosted install.
Community calendar questions
Is a community event calendar on Event Schedule free?
Yes. The calendar, public submissions, the approval queue, event sources, sub-schedules, embedding it on your website, the live calendar feed and email sign-up with an automatic digest are all free forever. Pro removes our branding and raises the newsletter allowance; Enterprise adds more team members and a custom domain.
How do local organizers add their events?
Through your public request link. On the AI Import form they paste the announcement or upload a photo of the flyer and check the details it reads out. On the Booking Form they fill in the fields you ask for. Organizers who keep their own schedule on Event Schedule can also be listed as event sources, so their events appear on yours without them submitting anything.
Request settings in the guideCan I approve events before they appear?
Yes, and it is on by default. Submitted events wait on the Requests tab until you accept or decline them. Schedules you add to your approved list skip the queue while Require Account is on, as it is by default, and event sources you picked yourself are listed straight away.
Do people need an account to submit an event?
On a curator schedule Require Account starts on, so every request has a name behind it, and a first-time submitter creates their account on the same page as the event. You can turn it off to take requests from guests instead.
Can I put the calendar on our existing website?
Yes, on every plan. Choose Embed Schedule from the Actions menu, pick a month calendar or a list, and paste the iframe code into your page. The embedded calendar updates on its own whenever an event is added or approved.
Embedding in the guideCan residents get the events without visiting the site?
Yes. They can subscribe to the whole calendar as a live feed in Google Calendar, Apple Calendar or Outlook, or leave an email address in the sign-up panel. Confirmed subscribers get a digest of newly published events, at most one every 72 hours.
Can I split the calendar by neighbourhood or type of event?
Yes, with sub-schedules. Each one has its own link and can be embedded on its own page, and visitors can filter the full calendar by them.
What if the same event is submitted twice?
When you import an event that is already on Event Schedule, you are offered the existing one, so a single click lists it on your calendar instead of creating a copy that would drift out of date.
Can several people at the council or paper share the work?
A free schedule has one team member. On Enterprise you can add more: admins who run the calendar day to day and viewers with read-only access. A selfhosted install includes it at no cost.
How is this different from the page for curators?
The curator page is written for someone building their own guide to a scene, such as the comedy in one city. This page is for an organization keeping the shared calendar for a place, where the work is taking submissions from many organizers and publishing on a site you already run. Both use the same curator schedule.
Free forever
Give the whole town one calendar.
Organizers submit, you approve, and your website shows the result.
No credit card required
Related
Keep exploring
For Curators
Build a local events guide that fills itself from venue and talent schedules.
Read moreFor Community Centers
Programs, classes, hall-hire requests and events in one place.
Read moreSub-schedules
Sort what arrives into the sections of your guide.
Read moreNewsletters
Send the week's highlights to your subscribers.
Read more