Church event calendar, for every congregation Sunday runs itself. The week needs a calendar.
Everyone knows when the service is. It is the prayer group, the choir, youth night and the food bank that people miss, because they live on a notice sheet. Set the whole week once, give each ministry its own link, and put the one-off dates on top.
A normal week at St Anne's
Set once
- Toddler group Mon 10am
- Prayer group Tue 7:30pm
- Midweek communion Wed 10:30am
- Choir rehearsal Thu 7pm
- Bible study Thu 7:45pm
- Youth night Fri 7pm
- Food bank Sat 10am
- Morning worship Sun 9:30am
- Evening service Sun 6pm
9
Recurring events
5
Ministries
1
Link to share
2 of these are on a Sunday. The other 7 are the ones people ask about.
Set once
The rhythm of the year, typed in one time.
A church calendar repeats more than almost any other. The same service every Sunday, the same group every Tuesday, the men's breakfast every other Saturday and the lunch club on the first Wednesday of the month. Each of those is one entry that fills itself in for as long as it runs.
- Weekly on the days it meets - Morning worship on Sundays, the prayer group on Tuesdays. Choose the days once and they appear every week.
- Every other week, or every third - A fortnightly breakfast or a house group that meets every three weeks is one setting, not a list of dates.
- The first Sunday, the second Tuesday - Monthly by weekday covers the communion lunch and the church council, and yearly covers harvest and the anniversary.
- The weeks that are different - A date exception takes out the Sunday the service moves to the park, or adds a Wednesday in Holy Week, without disturbing the pattern.
Free plan Recurring events and date exceptions are on every plan, with no cap on how many.
What you fill in, once
1 eventA recurring event has one start time. The 11am service is a second entry, set the same way, with its own description and its own link.
Ministries
One calendar, a link for each ministry.
A youth parent does not need the church council, and the choir does not need the toddler group. Sub-schedules sort the week into ministries, each with its own colour and its own link, while the main calendar still shows everything.
Worship
Services, communion, evening prayer and the special services of the year.
/worship
Groups
House groups, prayer meetings, Bible study, Alpha and the men's breakfast.
/groups
Youth & children
Youth night, Sunday school, holiday clubs and the camp in the summer.
/youth-children
Music
Choir rehearsals, the worship band and the concerts you put on.
/music
Community
The toddler group, the food bank, the lunch club and the hall.
/community
One church, one schedule
Free planFor a single congregation with several ministries.
- Every ministry is a sub-schedule, filtered on the public page.
- Each has a link you can send to the people it is for.
- Everything still rolls up into one calendar and one feed.
Several sites, several schedules
Free planFor a multi-site church or a group of parishes.
- Each campus or parish gets a schedule of its own, with its own address and link.
- One account can own many schedules, so the office runs them all from one login.
- A shared event, such as a joint Easter service, can be listed on more than one.
The big dates
Christmas Eve fills up. Know by how much.
The crib service, the carol service and the Easter dawn service are the dates visitors come to. They go on top of the weekly pattern as their own events, with a free sign-up and a number of places, so the stewards are not guessing.
The crib service
Free planWhen you want a count, not money.
- People sign up instead of paying, and the sign-ups are unlimited on every plan.
- Give it a capacity and it stops taking names when the places are gone.
- Ask for each person's name, so a family of five holds five places.
- A waiting list on a full free event lets you offer a place that frees up.
- Scan the QR on each sign-up at the door on any phone, or just count heads.
The weekend away
Pro planRetreats, camps, concerts and the fundraising dinner.
- Ticket types with prices: adult, child, and a family rate.
- Paid into the church's own Stripe or PayPal account, or by Invoice Ninja, a payment link or cash, with no platform fee on top.
- Let families spread the cost of a summer camp over monthly installments, through Stripe.
- Ask your own questions at booking, such as allergies or an emergency contact, with custom fields.
- Refund someone who has to drop out from the Sales page, in full or in part.
Advent
Carol service, crib service, midnight mass
Lent
A weekly course, set as one recurring event
Holy Week
A service every evening, added as exceptions
Summer
Holiday club, camp and the church picnic
Reaching people
Past the people who read the notices.
Notices read out on Sunday reach the people who were there on Sunday. The same calendar can go out through the doors your congregation actually uses, and most of them cost nothing.
The emails, in plain numbers
A newsletter is one you write and send. The allowance counts each recipient, so one letter to 80 members uses 80 of it.
The digest of new dates sent to confirmed email subscribers is separate and does not use the allowance. With your own email settings connected, the newsletter limit comes off.
The church website
FreePaste the embeddable calendar into the site you already have. It updates when the calendar does, so nobody has to edit the web page again.
Their own phone calendar
FreeMembers subscribe to the live calendar feed once, from any event's Add to Calendar menu or the sign-up panel, and a moved date updates itself.
An email when new dates go up
FreeAnyone can leave an email address on the church page and confirm it. They are then sent a short digest of new dates, at most one every 72 hours.
The notice board and the pew sheet
FreeDownload the schedule's QR code and print it. A phone pointed at the board opens the live calendar.
The projector slide
FreeGenerate a graphic of the coming week's events to show before the service or post on social media.
A second language
FreeNominate one other language, and event names and descriptions are translated by AI with a language switch on the page.
The hall and the office
Requests through the page, not the answerphone.
The slimming club wants the hall on Mondays, a family wants to talk about a baptism, and a visiting choir wants to sing in June. Each of those can arrive on your church page rather than on a scrap of paper in the vestry.
Hall hire requests
Free planAn outside group fills in the booking form with a date, a time and a description. It waits on your Requests tab, and nothing appears publicly until you accept it. The contact details they give stay visible to you only.
Your own questions on the form, such as insurance or numbers, are a Pro custom field.
A time with the minister
Free planOne free appointment type with weekly hours: office hours, a baptism or wedding enquiry, a pastoral visit. People pick an open time on a booking page, and it goes into your calendar.
More types, an approval step and buffers between bookings are Pro. On the hosted service, the confirmation emails need your own email settings.
Visiting choirs and speakers
Free planAdd a guest preacher or a touring choir to the event by name. If they are not on Event Schedule, they get a page that shows the date and says your church listed them, kept out of search engines until they claim it.
If they are already on Event Schedule, the date is offered to their own schedule.
Who it is for
Any congregation with a week to share.
Written for churches, and just as useful to any faith community that meets on a rhythm and wants the rest of the week to be as easy to find as the main service.
Parish Churches
Sunday services, midweek groups and the parish hall on one calendar. Set the weekly pattern once and add the one-off dates on top.
Multi-Site Churches
One calendar per campus with its own link, and a shared view for the whole church so nobody has to ask which site is doing what.
Youth Ministries
Friday youth nights, retreats and camp sign-ups, with a capacity on every trip and the details parents need collected up front.
Synagogues, Mosques & Temples
Weekly services, festival dates and study groups for any congregation, with the calendar translated for members who read another language.
How it works
An afternoon in September, then the whole year.
01
Set the regular week
Every service and weekly group as a recurring event on the days it meets, with the weeks it moves taken out.
02
Sort it into ministries
Worship, groups, youth, music and community as sub-schedules, each with a link for the people it serves.
03
Add the big dates on top
Christmas, Easter and the weekend away, with a free sign-up and a number of places, or a ticket price on Pro.
Key features
Free forever. Upgrade when you're ready.
Free registration for as many people as you like. When you start charging, zero platform fees on every plan - the only deduction is your payment processor's own.
Everything you need to publish a schedule and fill the room, for as long as you like.
- Unlimited events, sub-schedules and recurring dates
- Two-way Google, Outlook and CalDAV sync
- Unlimited free registration and RSVPs, scanned at the door
No expiry, and no card asked for.
Start charging, and the rest of the selling kit arrives with it.
- Sell paid tickets, with the live check-in dashboard
- Promo codes, add-ons, passes and gift cards
- The REST API, webhooks, and no Event Schedule branding
7-day free trial, cancel any time.
For a room with a seating chart, a team, and a domain of its own.
- Reserved seating, drawn once and reused every date
- Your own domain, and up to five team members
- Internal and unlisted events, and 1,000 newsletter recipients
Included free on every selfhosted install.
Related
Keep exploring
For Nonprofits
Galas, volunteer days and campaigns, with zero platform fees on every ticket.
Read moreFor Community Centers
Programs, classes, hall-hire requests and events in one place.
Read moreRecurring Events
Set the weekly service once, and take out the Sundays it moves.
Read moreNewsletters
Write to the congregation yourself, within an allowance counted per recipient.
Read moreQuestions
Asked at the church council.
Is Event Schedule free for a church?
The parts a church uses every week are free forever: the public calendar and its link, recurring services and groups with date exceptions, sub-schedules for each ministry, free sign-ups with a capacity, the calendar feed members subscribe to, the embeddable calendar for your website, email sign-ups and two-way calendar sync. Putting a price on a ticket, for a weekend away or a fundraising concert, is what needs Pro, at $5 a month, and there are zero platform fees on those sales.
We have two services on a Sunday morning. Is that one entry or two?
Two. A recurring event carries one start time, so the 9:30 and the 11:00 are each set once as their own weekly event. That is usually what you want anyway: they tend to have different styles, different leaders and a different crowd, and each can have its own description and its own link.
Can a parent see only the youth events?
Yes. Put youth and children's work in its own sub-schedule and it gets its own link, which shows only those dates. Send that link to the youth parents, and send the music link to the choir. The full calendar still shows everything for anyone who wants the whole picture.
Some of our members do not use apps. Does this still work for them?
There is nothing to install. The calendar is an ordinary web page, so it works in any browser and on the church website if you embed it. For the notice board, download the schedule's QR code and print it. Members who want the dates in their own phone can subscribe to the live calendar feed once, and anyone can leave an email address and confirm it to be sent a short digest of new dates, at most one every 72 hours.
Can the church office, the youth leader and the music director all edit the calendar?
The free plan and Pro include one team member per schedule. Adding several, with an admin level for the people who run the calendar and a read-only viewer level that can still scan tickets at the door, is part of Enterprise. A multi-site church can also give each campus its own schedule, each with its own team.
Can we keep some events off the public calendar?
Save an event as a Draft and it stays members-only until you publish it, which is on every plan and suits a date that is not confirmed yet. Events that should never be public, such as a leaders' meeting, or an Unlisted event that only people with the link (and an optional password) can open, are Enterprise options.
How do people pay for the church weekend away?
Put a price on the ticket, which needs Pro, and take payment into the church's own Stripe or PayPal account, by an Invoice Ninja invoice, a payment link or cash. On Stripe you can let families spread the cost over monthly installments. Event Schedule takes no platform fee, and if someone has to drop out you can refund them from the Sales page, in full or in part.
Our congregation speaks two languages. Can the calendar show both?
Each schedule is written in one language, and you can nominate one other language to translate into. Event names and descriptions are then translated by AI, and visitors get a language switch on the public page. That is free. It is one target language at a time, so a church with services in three languages might run a second schedule for the third.
Free forever
Put the whole week where people can find it.
The weekly pattern, the ministries, the sign-ups with a capacity and the calendar feed cost nothing. A ticket with a price is the part that needs Pro.
No credit card required