For community centers and recreation facilities
The board reaches whoever walks past it.
Your week already runs like clockwork. It is the timetable that never leaves the lobby. Put the same board on a link, in an inbox and on a phone, and the people who could not get through the door still see what you run.
Six cards, one link. The board does not change. What changes is how many ways there are to read it.
The week
Set it once. The week draws itself.
Every program that repeats is one entry with the days it runs on, not fifty-two copies of the same class. Add the weeks it skips as date exceptions and those dates come off the calendar, so nobody walks up to a hall that is shut.
| Program | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Senior fitness Wellbeing | Runs Monday | Runs Wednesday | Runs Friday | ||||
| Youth basketball Youth | Runs Tuesday | Runs Thursday | |||||
| Toddler group Wellbeing | Runs Wednesday | ||||||
| Pottery class Learning | Runs Wednesday | ||||||
| Community lunch Wellbeing | Runs Thursday | ||||||
| Film night Learning | Runs Friday | ||||||
| Open gym Sport | Runs Saturday | Runs Sunday |
One entry, every week
Pick the days and it repeats on them. Editing the class edits every date of it.
The weeks it does not run
A date exception takes a single date out. Guests do not see a crossed-out line, they see the day simply absent.
A strand is a sub-schedule
It groups and color-codes, and it has a link of its own that shows only those programs.
Being straight with you
A sub-schedule cannot hide anything. It has a name, a slug and a color, and that is all, so it is not a permission or a room. When you want a program off the public calendar until you are ready, that is what Draft is for.
Free Recurring programs, date exceptions and sub-schedules cost nothing.
The doors
One board, six doors out.
The cork stays where it is. Everything below is the same week, leaving the building by a different route, and every one of them is on the free plan.
Its own link
The center gets a page at its own address, with every program and every date on it, readable on a phone. That link is the thing you print, text and put in the newsletter.
Free
Embedded on the town website
One snippet drops the same calendar into the site the city already runs. Nobody is keeping two lists in step, because there is only one list.
Free
On the calendar they already check
Two-way sync with Google, Outlook and CalDAV puts an event on the calendar you already keep, one entry each, so a weekly program lands once. The iCal feed anyone can subscribe to is the one that unrolls every date.
Free
In their inbox, when you say so
People follow the center and you write to them. You compose it and you send it, so nothing goes out behind your back. Ten emails a month free, counted per recipient, 100 on Pro and 1,000 on Enterprise.
Free
Printed on the sheet itself
Your schedule has a QR code you can download and print. The laminated sheet on the actual board becomes a way into the online one, which is the whole trick.
Free
And back onto the board
Members can add photos and comments to a program, and every submission waits in an approval queue before anyone sees it. Twenty-five photos on the free plan, and Pro lifts the cap. The board fills itself back up.
Free
Worth saying plainly, because software often implies otherwise: followers are never emailed automatically. A newsletter goes out when you write one and send it.
Requests waiting
FreeThe pin is the public calendar. Accepting a request is what moves a slip out of the tray and onto the board, and nothing else does.
Hall hire
The slip waits for a pushpin.
Turn on requests and an outside group asks for a date through your page instead of leaving a note at reception that somebody has to type up. Nothing appears publicly until you accept it.
- Nothing posts without you - Keep approval on and every request sits pending. The public calendar only ever shows what you agreed to.
- A short form or a pasted listing - Ask for the details on a booking form, or let people paste what they already wrote and have it read for you.
- Your conditions on the form - The terms a hirer has to agree to go on the request itself, so they are answered before the conversation starts.
- Groups you already trust - Name the schedules whose requests you want posted without review, and leave everyone else pending.
- You are told, not the followers - A scheduled check emails you when requests are waiting. Nobody on your follower list hears about it.
What this is not
It is a request inbox, not a room-booking system. There is no per-room availability grid, and nothing will warn you that two bookings overlap. You are still the person who checks, which is worth knowing before you rely on it.
Sign-ups
Sixteen places, counted per date.
A toddler group that fits sixteen fits sixteen. You set that number once on the program, and it is counted separately for every date it runs, so a full Wednesday leaves the following Wednesday alone.
The free class
FreeTurn on sign-up, give the program a capacity, and people put their name down from your page. No card, no checkout, no plan.
- The capacity is optional. Leave it off and sign-up just stays open.
- A full date stops taking names by itself.
- Attendees can download the date to their own calendar.
The paid class
Free to 25 a monthPottery costs money to run, so it costs money to join. Connect your own Stripe account and the money lands in it. Event Schedule charges zero platform fees, so past what Stripe takes for processing, the fee is yours. The free plan sells 25 paid tickets a month per schedule, and Pro lifts the ceiling.
- Every ticket carries a QR code you scan at the door, on any plan.
- Passes, discount codes and a waitlist when a class fills are Pro.
- So are your own questions at checkout and a CSV of the whole list.
Pro At $5 a month Pro lifts the 25-a-month ceiling on paid tickets and adds passes, discount codes, the waitlist and the sales CSV. Free sign-up with a capacity is never counted against that number, and for a lot of centers that is the whole requirement.
Who it is for
Anywhere with a board by the door.
From recreation facilities to neighborhood gathering spaces, every kind of community center runs on a board like this one.
Recreation Centers
Sports leagues, fitness classes, camps, and recreational programs. Keep your community active and engaged.
Learn moreSenior Centers
Programs, social events, wellness activities, and meals. Keep seniors connected and supported.
Youth Centers
After-school programs, summer camps, teen activities. Give young people a safe place to grow.
Cultural Centers
Heritage events, language classes, cultural celebrations. Preserve and share traditions with your community.
Learn moreNeighborhood Centers
Local meetings, block parties, civic events, and community gatherings. Strengthen local bonds.
Faith-Based Centers
Congregation events, community outreach, classes, and fellowship gatherings. Bring people together.
How it works
Put it up, pin it, open the doors.
01
Put the board up
Sign up as a venue schedule and name the center. You have a public page and a link before you have added anything to it.
02
Pin the week
Add each program once with the days it repeats on, group the strands into sub-schedules, and knock out the weeks it skips.
03
Open the doors
Embed the calendar in the site you already have, sync it, print the QR code for the lobby, and write to the people who follow.
Key features
Free forever. Upgrade when you're ready.
Zero platform fees on ticket sales. You only pay Stripe's processing fee.
See all plansQuestions
Asked at the front desk.
Is Event Schedule free for community centers?
Yes, and most of what a center needs is on the free plan: the public program calendar and its own link, recurring programs with date exceptions, sub-schedules, free RSVP sign-up with an optional capacity, the embeddable calendar, two-way Google, Outlook and CalDAV sync, iCal downloads, the downloadable QR code, built-in analytics, member photos and comments with an approval queue (25 photos on the free plan), and 10 newsletter emails a month. Newsletter allowances count each recipient as one email, so ten emails means ten people; Pro raises it to 100 a month and Enterprise to 1,000. Even selling a paid class is free, up to 25 paid tickets a month per schedule, and Event Schedule charges zero platform fees on the sale whatever plan you are on. Pro at $5 a month lifts that ceiling.
Can I organize classes, meetings, and events by category?
Yes. Sub-schedules group and color-code the strands, so wellbeing, youth, learning and sport read apart at a glance, and each strand has its own shareable link, which means you can send a family a link that shows only the youth programs. Being straight about one thing: a sub-schedule has no visibility setting of its own and cannot hide anything. To keep a program off the public calendar until you are ready, save it as a Draft.
How do community members stay informed about programs?
Through as many doors as you care to open, and all of them are yours to trigger. People follow the center and you write to them when there is something to say - you compose the newsletter and press send, nothing is emailed automatically. The calendar embeds into the website you already have. It syncs both ways with Google, Outlook and CalDAV, one entry per event, and the schedule also publishes an iCal feed that unrolls every date of a weekly program for anyone who subscribes to it. And your schedule has a QR code you can download and print for the board in the lobby.
Can we handle event registration and payments?
Yes. Free sign-up with an optional capacity is on the free plan, and the capacity is counted per date, so a full Monday session does not stop the following Monday filling up. For a paid class, connect your own Stripe account: the money goes to you, Event Schedule takes no cut, and every ticket carries a QR code you can scan at the door on any plan. The free plan sells 25 paid tickets a month per schedule, and free sign-ups are never counted against that. Pro lifts the ceiling and adds the extras: asking your own questions at checkout, and selling one pass that covers a whole term of a class.
Can outside groups request the hall?
Yes. Turn on requests and a group can ask for a date through your page, either with a short booking form or by pasting a listing for us to read. Keep approval on and nothing appears publicly until you accept it, and you are emailed when requests are waiting. It is a request inbox rather than a room-booking system: there is no per-room availability and nothing warns you that two bookings overlap, so you are still the person who checks.
Free to start
Put the board where people can find it.
Everything the center already runs, on a link you can print, embed, sync and email. Free forever, and no cut of anything you sell.
No credit card required