For galleries, project spaces and cooperatives
The show runs. The evenings do not.
A six-week hang is on the wall every day you open. Only a handful of nights are things anyone attends. So the run is one entry that stops itself on the closing date, and the evenings are the four you add on top.
Now showing
Sarah Chen: New Works
Wed 28 Jan to Sun 8 Mar · open Wed to Sun
30
Open days
1
Recurring event
4
Evenings
Thirty open days. 4 entries you make by hand.
The run
One entry, not thirty.
Pick the days you open and the date the show comes down. The exhibition then appears on every open day between the two without you touching it again, and it stops on its own.
- Set the days you open - Wednesday to Sunday is one choice, not five. Mondays and Tuesdays never appear.
- Set the closing date - The run ends on the day it ends. Nothing lingers on the calendar after the work comes off the wall.
- Exceptions cut both ways - Take out the day you shut for an install, or add a bank-holiday Monday opening, without disturbing the pattern.
Free plan Recurring events, closing dates and date exceptions are all on the free plan.
What you fill in, once
1 eventThat is the whole run. It lands on 30 dates and stops.
The evenings
The 4 nights people put in the diary.
A recurring event carries one start time, so anything at a different hour is its own entry anyway. That is the right answer here: each of these wants its own description, its own capacity and its own link to send.
Thu 29 Jan
Private view
6-9pm
Free, 80 places
Sat 7 Feb
Artist talk
3pm
Free, 40 places
Sun 22 Feb
Curator tour
2pm
Free, 25 places
Sun 8 Mar
Closing party
5-8pm
Free, no limit
The private view
Limited does not have to mean paid.
Nobody charges for an opening. You still need to know whether eighty people are coming or three hundred, and that is a capacity, not a ticket.
The opening
Free planWhen you want the count but not the money.
- People register instead of paying.
- A capacity counted for each date on its own.
- It stops taking names when the places are gone.
The collector dinner
Pro planThe evening that is worth charging for.
- A price and a quantity, counted per date the same way.
- QR check-in, so the person on the door is not holding a printout.
- Payment through your own Stripe account, with no platform fee on top.
What a send costs you
per monthThe allowance counts recipients, not sends. One message to a hundred collectors uses a hundred of them.
Who hears first
Nothing goes out without you.
People follow your gallery and give you their email with their consent. There is no automatic announcement and no feed deciding who sees the show - when the next one is worth an email, you write it and you send it.
A list that is yours
Followers arrive from your own page, and you can see who they are on the followers tab.
Written and sent by you
No trigger, no automation. The announcement goes when you decide the hang is ready to be seen.
Know the unit before you plan
The allowance counts each recipient, so a list of two hundred is two sends on Pro, not two hundred.
Proposals
Artists ask through the page.
Not a submissions address you stop opening. Proposals arrive attached to your schedule, and nothing appears publicly until you accept it.
Paste it or drop the flyer
Free planThe form your page starts with.
- An artist pastes their proposal text or uploads a flyer.
- It is read into a request for you to review, not published.
- Ten submissions a day on the free plan, fifty on Pro.
Or ask for exactly what you need
Pro planSwitch the form, then add your own fields.
- The booking form asks for a date, a time and a description.
- Custom fields sit on either form, so nothing arrives without a portfolio link.
- Accept, and adding the artist as a participant puts the dates on their schedule too.
Who it is for
Anywhere a show goes up and comes down.
Contemporary Galleries
Six-week hangs with a private view at the front and a closing at the back, and a programme booked a year out.
Photography Galleries
Editions on the wall and a talk in the middle of the run, with the capacity for each evening kept separately.
Learn moreCraft & Artisan Galleries
A shop floor that is open most days and a maker demonstration once a fortnight, on one calendar.
Learn morePop-Up Galleries
Three weeks in a borrowed unit. A run with a fixed closing date is exactly the shape of the lease.
Artist Cooperatives
Members take the wall in turn, and each of them can be added to their own show so the dates land on their schedule.
Learn moreMuseum Galleries
A long run with a tour on it every other Sunday, and a curator talk that fills months before the show comes down.
How it works
Set at the install, left alone after.
01
Put the run up
One recurring event on the days you open, ending on the day the show comes down.
02
Add the evenings
The private view, the talk, the closing. A capacity on each, and a price only where there is one.
03
Send it once
Followers get the announcement when you write it. Artists send the next proposal through the same page.
Key features
Free forever. Upgrade when you're ready.
Zero platform fees on ticket sales. You only pay Stripe's processing fee.
See all plansRelated
Keep exploring
Ticketing
For the collector dinner: a capacity, QR check-in and zero platform fees.
Read moreCalendar Sync
Two-way sync with Google, Outlook and CalDAV.
Read moreNewsletters
Tell the collectors yourself, within a monthly allowance counted per recipient.
Read moreAnalytics
See which evening of the run people are actually looking at.
Read moreQuestions
Asked at the install.
Do I have to create an event for every day of an exhibition?
No. The run is one recurring event: pick the days you open, and set it to end on the closing date. A six-week show open Wednesday to Sunday is a single entry that appears on all thirty open days, not thirty things to keep up to date. If you close for a holiday, a date exception takes that day out, and the same mechanism can add a one-off opening that falls outside your usual days.
How do the private view and the artist talk fit in?
As their own events, on top of the run. A recurring event carries one start time, so anything happening at a different hour needs to be separate anyway - which is exactly right here, because each evening wants its own description, its own capacity and its own page to share. Most shows end up with three or four.
Is Event Schedule free for a gallery?
The parts you use for every show are free forever: the run as a recurring event, date exceptions, separate evening events, free registration with a capacity for a private view, sub-schedules, exhibition proposals from artists, two-way calendar sync and an embeddable calendar. Selling a ticket to a collector dinner or a paid preview is on the Pro plan at $5 a month, with zero platform fees on sales.
Can I cap the private view without charging for it?
Yes. Set the event as free and give it a capacity. People register rather than pay, the count is kept for each date separately, and it stops taking names when the places are gone. Nothing about a private view has to involve money for you to know how many are coming.
How do artists propose a show?
Through your page rather than your inbox. The default submission form takes a pasted proposal or an uploaded flyer and turns it into a request for you to review, which is free and covers ten submissions a day. If you would rather have fixed fields, switch the setting to the booking form and every proposal arrives with a date, a time and a description. On Pro you can add custom fields to either form, so nothing reaches you without a portfolio link.
Will my collectors be told when a new show goes up?
Only when you tell them. People follow your gallery and give you their email with their consent, and you write and send the newsletter yourself - nothing goes out automatically. The free plan covers 10 emails a month and Pro raises it to 100, counted per recipient rather than per send, so one message to a hundred collectors uses a hundred of them.
Free forever
Put the show up and leave it there.
The run, the evenings and the proposals cost nothing. Pay only when an evening is worth a ticket.
No credit card required